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Graduate Expo 2013

Congratulations to those of you who were accepted to present at the 2014 Graduate Student Research Expo! We are looking forward to a great event. Below you will find more information about requirements and expectations regarding the Expo.

The EXPO takes place Friday, November 14, 2014 at the Hilton Garden Inn (by UTEP). The event will take place in the Del Norte Ballroom, first floor of the Hilton Garden Inn.

You should have received an email from the Graduate Student Resource Center on October 2, 2014 announcing your acceptance, as well as detailed information about where you need to be and at what time on the day of the event.

There will be an Expo workshop on Wednesday, October 29, at 5:30PM at the Mike Loya Academic Services Building, room 131. This workshop is for Expo participants only. It is strongly recommended that you attend this workshop so that you can learn more about the Expo and about how to present at a conference.

Click here to view the Expo's agenda.

Click here to view a schedule of presentations.

Presentations were organized into thematic panels, with 4-5 students on each panel. Each student will have 15 minutes to present his/her work. There will be 15 minutes allotted for questions to all panelists (as a group) at the end of each panel session. There will be a total of 9 panel sessions throughout the day.

You must email your PowerPoint to Ms. Laura Caballero no later than November 12, 2014 at: This is a critical step—there will be no time for you to load your presentation from a flash drive on the day of the event. All PowerPoint presentations must be preloaded.

Please be in your presentation room 5 minutes before the panel is scheduled to begin. Scheduled presentation times cannot be changed. Please plan accordingly.

Graduate students must prepare a poster with the size dimensions of 32" x 40", landscape orientation.

Students must print their own posters; however, we will provide a poster board onto which your poster will be affixed. We will utilize clips to affix your posters, so you will be able to re-use your poster in the future if necessary.

We recommend you get your poster printed at the RICOH print shop at UTEP (located at the Hertzog Bldg., next to the Library). The cost to print it here is $23. If you decide to print your poster here, we advise that you send your artwork via email, to Eliana Sanchez at Eliana.Sanchez@ricoh-usa and you use "Graduate Student Research Expo poster" as the subject line. This cost is for a 32" x 40" poster, unmounted.

If, for any reason, you decide you want to have your poster printed and professionally mounted, keep in mind that the price will go up.

There will be two separate poster sessions, one from 2:45-3:35PM, and one from 3:55-4:45PM.

Please set up your poster at least 15 minutes before your poster time.

You must be present for the entire allotted presentation time, standing by your poster, ready for judging.

Those of you scheduled in the first session must clear the room promptly to allow the second session presenters sufficient time to set up their posters.

You will be judged by 2-4 faculty judges. For oral presentations, judges will be present in your room. For posters, judges will come to your poster and listen to your presentation. Judges are assigned to panels and/or posters based on a variety of factors, but primarily by their academic background being a reasonable fit to your presentation. Faculty mentors/supervisors may not judge student mentees.

Click here to see the rubric by which all presenters (oral and poster) will be judged. Judges will also provide written feedback to students, which students can collect from the Graduate Student Resource Center after the event. The student receiving the highest score in each category (oral and poster) will be awarded Best Presentation and a prize of an i-Pad.

On the day of the Expo, Friday, November 14, 2014, check in at the presenter registration table in the foyer of the Hilton Garden Inn (in front of the Del Norte Ballroom) to pick up your name tag, lunch ticket, and other Expo materials.

Registration begins at 7:30 am.

You are expected to check in at least 20 minutes before your scheduled presentation. However, we invite you to check in, in the morning and support your colleagues by attending their presentations throughout the day.

Lunch service begins at 12:45PM with keynote speakers scheduled between 1:00 and 2:00PM.

PLEASE NOTE: Lunch is for graduate student presenters and faculty mentors only. Only those presenters with tickets will be served lunch.

The day's events will close with a reception and awards ceremony at 5:00PM in the Del Norte Ballroom. Door prizes and grand prizes will be given away at this time. Everyone is welcome to attend the reception.

The Expo is open to the public for attendance, and all UTEP students, in particular, are encouraged to attend.

The UTEP Graduate Student Research Expo is an annual event that offers graduate students the opportunity to present their research in a local academic conference environment. The Expo showcases the quality of research that is being conducted by our graduate students and their faculty mentors, as UTEP is poised to become a national research university with a 21st century student demographic.

This event is organized by the Graduate Student Resource Center and is made possible by a grant from the US Department of Higher Education through the "Promoting Postbaccalaurate Opportunities for Hispanic Americans" Program.

For questions, please call (915) 747-6834, or email Dr. Isela Ocegueda at

Click here to view archived materials from last year's Graduate Student Research Expo.

*The Expo will accept presentations that you may have presented in the past or will present in the future. However, we recommend that if your project is supported by any funding agency, you verify that you are eligible to present at the EXPO. If you intend to present the same project at a future conference verify with conference organizers that you are eligible to do so.

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